--QTen HR & Payroll System--
Workforce Cloud-based HR and Payroll System with scalable and customizable Modules.
System Specification
Cloud-based system
2. No additional hardware investment required.
Modular System
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Focused on specific functions for efficient business management.
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Scalable and expandable through module activation.
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Modules can be customized based on business requirements.
System Benefits
The QTen HR and Payroll System automates attendance and payroll processes, reducing manual workload and increasing productivity, offering efficient payroll calculations based on both standard and customizable criteria.
Attendance and Payroll Calculation Features
- Automatic Attendance Calculation: Attendance is calculated based on criteria like overtime, lateness, and absenteeism.
- Customizable Criteria: Supports custom settings like maximum work hours, overtime, and night shifts.
- Real-time Updates: Attendance data is updated in real-time, ensuring accurate payroll calculations.
Attendance System Options
- Face Recognition Machine: Supports attendance via fingerprint, face recognition, and RFID card, with real-time synchronization to the HR system.
- Web-based Attendance System: Employees can clock in via the web system, with automatic data synchronization to the HR system.
Payroll Calculation and Other Inputs
- Non-calculative Inputs: Supports payments like commission, bonus, allowances, and deductions (e.g., employee loans, accommodation, uniform costs, etc.).
- Commission Payment:Customizable formulas can be applied for complex commission structures to generate accurate payslips.
- Customizable Payslip Formats: Offers various payslip formats, and additional formats can be included as per company requirements, with no extra charges.
Reports and Documentation
- Summary Reports: Provides monthly and yearly summary reports for efficient payroll management.
- EA Form Generation: Automatically generates EA forms, saving time and cost.
- Correspondence Letters: Supports issuing standard letters like employment, increment, promotion, warning, and termination letters, streamlining administrative tasks.
Introduction Standard Modules
Time Management System - TMS
- Tracks clock-in locations
- Auto-assigns shifts
- Calculates overtime, lateness, and work hour limits
- Supports GPS and real-time clocking (Face, ThumbPrint, RFID)
- Integrates with Door Access systems
- Ensures accurate, automated calculations - Simplifies multi-branch supervision
- Reduces manual errors
Human Resources Management System - HRMS
- Manages employee information efficiently
- Covers work details, personal and family data
- Includes PCB settings for accurate payroll
- Offers customizable records for company needs
Contracts & Payroll System - PS
- View pay slips directly or via email
- Supports non-attendance-based inputs (e.g., Advance, Allowance, Commission)
- Expandable inputs for additional needs
Leave Management - LM
. Supports e-Leave for paperless online leave applications
. Streamlines the leave application and approval process
Recruitment Procedure - RP
. Streamlines resume handling and interview processes
. Provides enhanced control over recruitment procedures
Appraisal System - AS
. Simplifies annual evaluations with an online Q&A format
. Supports decisions on promotions, salary increases, and KPIs influencing bonuses
. Streamlines performance assessment and reward processes
Standard Modules
Our modules cover HR profiles, leave, inputs, contracts, public holidays (PH), TMS, and payroll, with admin features for efficient management.
Extra Modules
Employee Administration & Compliance
| Payroll Summary Reports |
| Disciplinary Action Taken |
| EA Form |
| Form E |
| Foreign Worker Visa and Working Permit |
| Resignation Procedure |
| New Staff Onboarding Procedure |
| KRA & KPI (Key Result Areas & Key Performance Indicators) |
Employee Benefits & Compensation
| Expenses Claim |
| Medical Claim Limitation |
| Performance Badge |
| Clock In and Out with GPS |
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Training & Development
| Training Management |
| Employee Task & Timesheet |
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Communication & Documentation
| Correspondence Letter & Employment Letter |
| Announcement |
| Employee Service Request |
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Operations & Logistics
| Visitor Management |
| Travel Management |
| Meeting Room Management & Meeting Organize & Meeting Minutes |
| Event Management |
| Clock In and Out with GPS |
Employee Engagement & Recognition
| Performance Badge |
| Birthday Calendar |
| Announcement |
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SYSTEM FEATURES
Multiple Support
- Multi-company and branch support
- Multi-language support with standard translation
- Multiple user access levels
Adaptable
- Adjustable formula-based salary rules to manage the complexity of salary calculations.
Report
- Supports generating PDF reports and exporting to Excel files.
- Custom reports available upon request.
Ideal For ......
- Multi-branch cafes
- Restaurants
- Fresh markets
- Factories
- Accounting services companies
- Companies with diverse payroll calculations, such as commission, night shift overtime, and more.
Customizable System
- Customizable to meet business needs
- Supports business expansion and growth
- Enhances productivity, driving sustainable development
Our Services
Get Employee Information
Client Prepare Employees data in excel format
Import and Setup
We Help to Setup a Dedicated Database, import and setup all information.
Training
We Provide Training
Get Start
You may start using after 2 weeks.
Customer Reference
Pastry, F&B & Cafe
2 companies, 5 branches
Fresh Mart
6 companies, 6 branches
Wholesale & Distributor
Multiple category of worker groups
Cafe
3 companies, 3 branches
Cafe
2 companies, 4 branches
Factory
4 companies, 4 branches
Services Company
Service Multiple Companies
Logistic
Multi Departments with different settings